Hybrid Procurement Manager

at CCI Systems

• Job title: Procurement Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $85,000 - $90,000 per year
• Degree requirement: Bachelor's Degree
• Tech skills: ERP
• Location requirements: Hybrid, Iron Mountain, United States

About the role

• Procurement Manager leading purchasing and accounts payable functions at CCI Systems, Inc. Overseeing vendor management, compliance, and operational excellence within the telecommunications sector.

Responsibilities

• Manage, train, lead and mentor the Accounts Payable and Purchasing staff teams to ensure operational excellence.
• Develop and implement procurement strategies that automate and/or drive cost efficiency and support operational goals.
• Develop spending, savings, and opportunity analysis reports and recommend improvements.
• Provide departmental activity reports and track key performance indicators (KPIs).
• Evaluate potential suppliers based on price, quality and delivery capabilities before entering contracts.
• Monitor supply chain availability and price fluctuations; communicate impacts to operations managers.
• Assess supplier risks and implement mitigation strategies.
• Source and negotiate contracts, pricing, payment terms, and discounts with vendors.
• Support operational managers by creating subcontractor service agreements and addendums.
• Ensure all vendor and subcontractor agreements comply with legal, regulatory, and company requirements.
• Maintain centralized compliance tracking for licenses, certifications, safety records, W-9s, COIs, and other required documentation.
• Ensure timely and accurate disbursement of subcontractor payments, lien waiver collection, and 1099 compliance.
• Review and validate invoices against contract terms and deliverables; resolve discrepancies and coordinate payment approvals.
• Oversee Accounts Payable invoice entry and monitor all types of payment processing.
• Manage property lease payments, track security deposits, and coordinate utility setups.
• Oversee monthly inventory balances and physical count procedures, evaluate inventory book costs, ensure lower cost or market, and manage obsolete inventory reserves.
• Lead monthly closing activities, including reconciliation of inventory, purchase orders, and accounts payable to the general ledger.
• Establish, communicate, and enforce monthly closing schedules, payment timelines, and reporting deadlines.
• Manage vendor diversity reporting and provide vendor references as required.
• Administer corporate credit card programs and individual card limits.
• Manage employee expense reporting systems and rules engines.
• Coordinate with the Accounting team on purchasing tax exemption eligibility and compliance.
• Provide support during financial audits ensuring audit readiness and documentation integrity.
• Ensure compliance with all company and group standards and governmental rules and regulations.
• Ensure confidentiality of restricted and sensitive company financial information.
• Perform other related duties assigned by management.

Requirements

• Bachelor’s degree in business administration, Supply Chain Management, Finance, or related field
• 5+ years of experience in procurement or supply chain management, with at least 2 years in a leadership role
• Strong working knowledge of procurement processes, vendor-related compliance requirements and best practice internal controls policies
• Strong negotiation, analytical, and decision-making skills.
• Strategic supplier sourcing and planning experience.
• Proficiency in procurement software and ERP systems.
• Advanced Excel skills and proficiency in MS Word & Outlook.
• Strong leadership and team development skills.
• Excellent communication and interpersonal skills.
• Experience with budget management, basic accounting, and cost matching principles.
• Familiarity with tax exemption regulations and 1099 reporting requirements.
• High attention to detail and ability to follow through on multiple priorities.
• Capability to manage sudden shifts in priorities and transition between tasks seamlessly, maintaining productivity without interruptions and with a cooperative demeanor.
• Ability to communicate effectively, prepare and validate reports, and perform data analysis using KPI metrics.
• Team player with the ability to take direction and be extremely effective independently.
• Willingness to learn, adapt and accept increased responsibility.
• Highly responsible, resourceful, dependable, and self-motivated.

Benefits

• healthcare
• retirement
• paid leave (e.g., sick leave, PTO, company holidays)
• life insurance
• AD&D
• short-term disability
• FSA
• education reimbursement
• wellness reimbursement
• employee assistance program (EAP)