Hybrid Proxy Design Project Manager

at Broadridge

• Job title: Proxy Design Project Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $75,000 - $80,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Newark, United States

About the role

• Project Manager leading end-to-end execution of proxy design and production projects. Collaborating with cross-functional teams to deliver high-quality proxy materials on time and budget.

Responsibilities

• Manage the full lifecycle of proxy design projects from kickoff through final production and delivery
• Develop detailed project plans, schedules, and milestone trackers aligned with filing deadlines and annual meeting dates
• Proactively identify risks, capacity constraints, and timeline impacts; implement mitigation strategies
• Coordinate cross-functional teams
• Serve as the primary internal point of contact for assigned projects
• Partner with Account Managers to support client expectations, scope alignment, and change management
• Facilitate project kickoffs, status meetings, and production reviews
• Communicate timelines, dependencies, and risks clearly to internal teams and client-facing stakeholders
• Ensure proxy materials meet brand standards, design specifications, and accessibility requirements
• Oversee multiple proof cycles and manage version control across complex documents
• Partner with Regulatory and Compliance teams to ensure adherence to SEC and other applicable requirements
• Manage print specifications, production schedules, and mailing coordination where applicable
• Monitor project budgets and scope to support profitability and resource optimization
• Track key performance indicators including on-time delivery, error rates, and client satisfaction
• Support continuous improvement initiatives to streamline proxy season workflows
• Contribute to best-practice documentation and standardized processes for the Design team.

Requirements

• Bachelor’s degree in Business, Communications, Graphic Design, or related field preferred
• 3–8 years of project management experience in financial services, financial print, agency, or regulated document production environments
• Direct experience with proxy statements, annual reports, or SEC filings is a plus
• Strong understanding of proxy statement structure and regulatory timelines
• Exceptional organizational and time management skills with the ability to manage multiple concurrent, high-priority projects
• Proven ability to operate effectively under tight deadlines and peak seasonal volume
• Excellent written and verbal communication skills
• High attention to detail and commitment to quality control
• Proficiency with project management tools and workflow systems
• Collaborative mindset with the ability to influence without direct authority.

Benefits

• Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings.
• All Colorado employees receive paid sick leave in compliance with the Colorado Healthy Families and Workplaces Act and other legally required benefits, as applicable.