Hybrid Legal Assistant – Trial Division

at Oregon Department of Human Services

• Job title: Legal Assistant – Trial Division
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $3,856 - $5,325 per month
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Salem, United States

About the role

• Legal Assistant supporting trial division attorneys at Oregon Department of Justice. Responsible for calendaring, e-filing, and document preparation in a fast-paced litigation environment.

Responsibilities

• Support the division’s attorneys with the calendaring, e-filing, preparing, and proofreading of documents for court.
• Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
• Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc.
• Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
• Format, proofread, revise, and print a full range of complex legal documents.
• Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
• Calendar and schedule deadlines, meetings, and depositions.
• Arrange travel when necessary.
• Assist other Legal Secretaries with workload overflow.

Requirements

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information).
• Experience must include proficiency in word processing software.
• Ability to prioritize a large workload and balance competing deadlines.
• Work collaboratively as a team.
• Flexibility and adaptability with change and shifting priorities.
• Organization and consistency with work.
• Ability to communicate clearly and efficiently.
• Ability to have and maintain a valid Oregon Driver’s License.

Benefits

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.