Hybrid Project Coordinator

at Brown & Brown Insurance

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Tampa, United States

About the role

• Project Coordinator supporting project managers at Orchid Insurance, capturing notes, tracking deliverables, and facilitating communication for successful execution across teams in Tampa or Vero Beach, FL.

Responsibilities

• Attend project meetings to capture detailed notes and document action items.
• Track project deliverables, timelines, and recoveries; follow up on outstanding tasks.
• Assist in identifying risks, issues, and dependencies for escalation.
• Manage Jira tickets for bugs and improvements; monitor readiness for UAT testing.
• Schedule and coordinate UAT for large projects; gather results and ensure defects are logged and addressed.
• Create visually engaging presentations and summaries for leadership.
• Maintain project documentation, including charters, status reports, and risk logs.
• Facilitate cross-functional alignment across teams and workstreams.
• Synthesize information from multiple sources to identify patterns and potential impacts.
• Communicate effectively with internal and external stakeholders.
• Apply critical thinking to review policies and processes for gaps and root-cause analysis.
• Research issues and support day-to-day project operations.
• Prioritize tasks as project demands shift and contribute to scheduling, coordination, data analysis, and presentation development.
• Reflect a positive attitude toward others.

Requirements

• High School diploma or equivalent.
• Minimum 2 plus years of experience within the organization or in the P&C insurance industry, preferably with exposure to MGA operations.
• General knowledge of standard insurance concepts, underwriting practices, and procedures to effectively understand project discussions.
• Ability to work independently or in a team environment to achieve common goals.
• Knowledge of data processing capabilities and procedures.
• Excellent organizational and communication skills (both written and verbal) with the ability to manage shifting priorities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and collaboration tools.
• Strong analytical skills and ability to synthesize complex information into clear summaries.
• Aptitude to learn multiple computer systems.
• Aptitude to learn a large volume of insurance underwriting concepts.
• Optional Skills: Bachelor’s degree in business, Project Management, Information Technology, or related field (or equivalent experience)
• 1+ years of experience in project coordination or related role.
• Experience with Jira and UAT coordination.
• Familiarity with project management methodologies and tools.

Benefits

• Health Benefits : Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits : ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness : Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits : Paid Time Off, Holidays, Preferred Partner Discounts and more.