Hybrid Survey Project Coordinator

at Ayoroa | Simmons, LLC

• Job title: Survey Project Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: High School Diploma
• Tech skills: Cloud
• Location requirements: Hybrid, Guaynabo, Puerto Rico

About the role

• On-Site Project Coordinator managing field operations and client relations at FormaIQ; ensuring smooth operations, client communication, and project workflow.

Responsibilities

• Ensure that field operations run smoothly, site access is coordinated, and project expectations are met.
• Work closely with clients, field technicians, and internal teams, including attending onsite meetings and supporting field personnel with setup and documentation tasks.
• Assist the field team with setting scan targets, labels, and reference markers as needed for project alignment with third-party survey teams.
• Help verify scanning paths, sequencing, and site readiness.
• Review scopes and existing documents with the field team prior to mobilization.
• Organize and structure raw scan data, notes, and site imagery for handoff to production teams.
• Confirm data completeness and coordinate follow-up site visits when necessary.
• Prepare project plans, schedules, agendas, and logistical checklists for each reality capture project.
• Coordinate equipment needs, field team travel logistics, and daily site access requirements.
• Track project milestones, risks, and deliverables to maintain schedule integrity.
• Provide clear and timely communication to clients throughout the project lifecycle.
• Prepare meeting notes, progress summaries, and action items.
• Facilitate smooth handoffs between field technicians, project managers, and production staff.

Requirements

• 2–4 years of experience in project coordination or project management within AEC, architecture, surveying, construction, or a related technical field.
• Strong organizational and communication skills, including comfort in client-facing roles.
• Ability to handle complex site logistics and multi-step coordination tasks.
• Proficient with Microsoft 365, cloud file systems, and general office tools.
• Comfortable working in both office and onsite environments.
• Legal authorization to work in Puerto Rico/US.
• Valid driver’s license with ability to travel across Puerto Rico.

Benefits

• Opportunity to work with a fast-growing firm using cutting-edge reality capture technology and BIM technology.
• Clear career development pathways into project management or advanced field roles.
• Collaborative, supportive team environment with exposure to diverse facilities and project types.
• Competitive compensation and opportunities for performance-based growth.