Training as an Operationstechnical Assistant (OTA) in a reliable healthcare environment focused on surgeries and patient care.
About the role
- Administrative Operations Coordinator supporting Global Engineering Client Logistics Team at AIG. Engaging in vendor management, client activities, and providing operational support.
Responsibilities
- Handle various support functions for the Global Engineering Client Logistics Team
- Support vendor management by tracking vendor invoices and processing invoices for payment
- Engage in client facing activities such as distributing reports, scheduling surveys, creating presentations
- Attend team meetings to provide support for designated regions
- Assist leadership with managing calendars and arranging on-site meetings
- Identify and resolve administrative and operational issues
- Participate in the work assignment process by routing incoming requests
- Create reports and analyze data using tools such as Power BI
- Manage group mailboxes, account lists, shared drives, team sites
- Provide special project support for the global team
Requirements
- Proven experience in similar administrative and/or operational support roles
- Advanced knowledge of Microsoft Office 365 applications including Excel, Power BI, PowerPoint, MS Teams
- Strong problem-solving skills with a proactive approach
- Data-driven individual who focuses on accuracy and attention to detail
- Learning agility – willingness to learn from experiences and new situations
- Client servicing – ability to anticipate internal and external client needs and act proactively
- Ability to work on long term projects with minimal oversight
- Exceptional written and oral communication skills with internal and external stakeholders
- Effective time management skills with the ability to manage multiple priorities
- Ability to work flexible hours to attend global phone meetings in early morning/late evening
- Experience utilizing enterprise systems such SAP, Service Now, Share Point, Concur, SalesForce a plus
Benefits
- Total Rewards Program
- Health, wellbeing, and financial security benefits
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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