T&E Accountant overseeing travel and entertainment expenses processing at Grifols. Role involves Concur system management, departmental P - cards processing, and credit card reconciliation.
JF
Hybrid Staff Accountant, Gift Processing
Posted 4 months ago
About the role
- Staff Accountant processing gifts and payments for Jewish Federation. Responsible for month-end close, journal entries, and reporting with the finance team.
Responsibilities
- Prepare bank deposits, ensuring proper documentation and classification.
- Scan or physically deposit funds via remote deposit capture or in person, depending on bank procedures.
- Process and record all gifts and pledges in CRM database, including those by checks, credit cards, wires, securities, bonds etc.
- Manage the sale and proceeds of stock contributions, ensuring accurate recording in financial systems.
- Process adjustments, write-offs, and matching gifts in CRM system.
- Maintain organized and thorough files (routinely scanning and saving documents) to support transactions and accounting records for quarterly financial statements.
- Keep accurate and comprehensive records of all charitable contributions, including both cash and non-cash donations, ensuring compliance with IRS regulations and internal policies.
- Ensure the integrity and accuracy of the donor database.
- Update and maintain accurate donor records, including contact information and gift history.
- Create detailed reports from the CRM system, including gift, pledge, and write-off data.
- Scan and organize gift entry documentation, investment capital statements, reports, tax documents, correspondences, etc.
- Monitor, organize and disburse incoming e-mails to centralized accounts.
- Assist in facilitating investments including the preparation of documents, manager, and custodial letters.
- Coordinate information flow with third-party service providers.
- Prepare daily deposits, work with banks to resolve all deposit issues, and follow up with donors when checks and credit card payments are returned to the Federation.
- Review outstanding and delinquent pledges and provide timely follow-up on payment arrangements.
- Assist in the preparation of weekly and monthly bank account reconciliations and timely research of variances or unusual transactions.
- Partner in the month-end close, preparation of journal entries, account reconciliations and the annual audit.
- Initiate and record the movement of funds between different internal accounts within the organization.
- Prepare and review journal entries related to gifts, pledges, write-offs, and other revenue transactions.
- Enter all misc. deposit information into the accounting system (e.g., NetSuite) including details and fund designations.
- Assist in monitoring and following up on any accounting issues and coordinate with the JCF tax preparer.
- Respond to requests for information and carry out special projects as assigned.
Requirements
- Knowledge of accounts receivable is strongly preferred.
- Experience with data entry, particularly in a high-volume environment.
- Strong and effective communication skills to deal directly with vendors and all levels of staff and management.
- Strong working knowledge of Microsoft Office and experience with CRM platforms (including Salesforce and NetSuite) a plus.
- Technical skills and experience in financial reporting, consolidation, and investment accounting.
- Ability to adhere to accounting principles, organizational policies, and relevant laws and regulations related to charitable donations.
- Strong attention to detail to ensure a high degree of accuracy.
- Strong organizational skills.
- Ability to multi-task to balance multiple requests without losing sight of overall objectives and deadlines.
Benefits
- medical
- dental
- vision
- vacation
- sick pay
- holidays (including Jewish)
- retirement plan
Job title
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