Hybrid Procurement Manager

at Ukio

• Job title: Procurement Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Barcelona, Spain

About the role

• Procurement Manager for Ukio, leading vendor management and cost savings initiatives across multiple locations. Involves strategic negotiations, process implementations, and cross-functional collaboration.

Responsibilities

• Lead major vendor renegotiations across cleaning services, utilities, furniture suppliers, and SaaS platforms targeting 15-20% cost savings.
• Establish dual-provider strategy with minimum two providers per service per market to reduce concentration risk. Negotiate payment terms extensions from the current ~20 days to 45-70 days to improve cash flow.
• Manage cleaning service transitions including legal compliance for employee transfers under Spanish labor law.
• Optimize utility contracts across all markets, where current WiFi costs range from €19 to €40 per apartment and energy contracts very significantly.
• Implement a SaaS license optimization program targeting 30% savings on software subscriptions through AI-powered auditing and benchmarking.
• Establish a subscription approval process with centralized payment methods and manager workflows to eliminate unauthorized spending.
• Drive furniture supplier negotiations leveraging increased spend volumes for better pricing and terms.
• Monitor and control essential stock spending of €150k annually across 1,500 apartments with a 10% replacement rate.
• Deploy a centralized vendor directory in Notion with vendor intelligence, pricing, SLA tracking, and contract renewal alerts.
• Establish procurement workflows from vendor evaluation through contract execution and performance monitoring.
• Implement a "No PO, No Pay" policy with proper approval hierarchies and expense controls.
• Create vendor performance tracking with standardized rating systems and regular review processes.
• Develop procurement reporting showing spend analysis, savings achieved, and vendor performance metrics.
• Partner with the Finance team on invoice processing, payment optimization, and budget planning.
• Support Operations teams with vendor relationship management and service quality issues.
• Coordinate with the Legal team on contract negotiations, compliance requirements, and risk management.
• Align with Supply Chain (when hired) for seamless handover of tactical procurement activities.
• Lead the procurement transformation from a decentralized market approach to a centralized efficiency model.
• Establish vendor standardization reducing complexity while maintaining service quality across markets.
• Drive innovation in supplier relationships including franchise models, technology partnerships, and strategic alliances.
• Support M&A activities with vendor due diligence and integration planning.

Requirements

• +5 years of procurement experience in multi-location service businesses, preferably in hospitality, real estate, or facilities management.
• Proven track record of achieving double-digit percentage cost savings through strategic negotiations and process improvements.
• Skilled in vendor relationship management across diverse categories including technology, services, and physical goods.
• Expertise in contract negotiation with a demonstrated ability to improve terms and reduce total cost of ownership.
• Procurement systems proficiency with experience implementing vendor management platforms and approval workflows.
• Financial analysis capabilities including spend analysis, TCO modeling, and ROI calculations.
• Data-driven approach with ability to create reporting dashboards and present business cases to executives.
• Fluent English required with Spanish proficiency highly preferred.
• This role is based in Barcelona but requires availability to travel across Europe quarterly.

Benefits

• Private Health Insurance with ALAN
• Flexible retribution with Payflow
• UKIO Anniversary gift
• Team buildings and office events
• Transportation card (transportation coverage for role that have traveling needed for their work tasks according to the internal policy)
• Fuel your day with fruit, nutrition bars, bottomless coffee/tea, and popcorn whenever you need a boost
• An amazing internal culture and no dress code!
• International working environment with many different nationalities!