Assistenz der Geschäftsführung in einem Drogentherapie - Zentrum in Berlin. Organisieren des Empfangs und Unterstützung der Geschäftsführung in verschiedenen Aufgabenbereichen.
About the role
- Executive Assistant supporting CEO & CFO at JUFA Hotels in Graz. Organizing, prioritizing, and managing executive office responsibilities, including meetings and travel planning.
Responsibilities
- You are the central hub for our executive management (CEO & CFO): you organize, prioritize, think ahead — creating focus for the truly important matters.
- Proactive appointment coordination, calendar and inbox management, preparation and follow-up of meetings including decision papers & minutes
- Travel planning, bookings, expense reporting (including policies & receipt management)
- Creation/finalization of presentations, briefings, reports and board documents (German/English)
- Structured support of projects (e.g., efficiency, digitalization), to‑do tracking, follow-up
- Close collaboration with Finance/Controlling, HR, Commercial & Operations; confidential communication with internal and external stakeholders
- You meet deadlines, think with clarity, structure and impact — and keep an overview even with multiple tasks in the air.
Requirements
- Several years of practical experience as an Executive Assistant / Assistant to Management or in a comparable role
- Strong MS Windows/Office skills (Excel/PowerPoint/Outlook)
- Affinity for AI tools (e.g., for research, text generation & slides)
- Hungry, motivated, hands-on, out-of-the-box thinker; high drive for change in a change environment
- Fluent in German and English, both written and spoken; confident, discreet manner at C‑level
- Strong in structuring, anticipation and prioritization; high service orientation
Benefits
- Employee discounts / Family & Friends discounts
- Team events
- Free meals on working days in Graz
- Low-cost parking or good public transport connections
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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