Accounts Payable Specialist managing invoices, vendor correspondence, and financial record keeping at Nikkiso Clean Energy & Industrial Gases in Santa Ana, CA.
About the role
- Accounts Payable Officer managing supplier invoices, payments, and vendor relationships at Paga. Ensuring compliance with policies and maintaining accurate financial records.
Responsibilities
- Responsible for managing and processing all supplier invoices, staff reimbursements, and payment requests in a timely and accurate manner.
- Ensure compliance with company policies, internal controls, and regulatory requirements while maintaining strong relationships with vendors and other stakeholders.
- Maintain an updated vendor database in the ERP (e.g., NetSuite).
- Match invoices with purchase orders (POs) and goods received notes (GRNs) before posting.
- Ensure correct coding of expenses to relevant cost centers and GL accounts.
- Prepare payment batches (bank transfers, cheques, etc.) and ensure timely settlement of approved payables.
- Reconcile vendor statements and resolve any invoice or payment discrepancies.
- Communicate proactively with vendors on payment status and outstanding balances.
- Process staff reimbursements and cash advance retirements in line with policy.
- Track and monitor unretired advances; escalate overdue retirements for follow-up and resolution.
- Prepare monthly accounts payable aging reports and highlight overdue payables.
- Assist in month-end closing activities accruals, reconciliations, and supporting schedules.
- Support external and internal audits with required AP documentation.
- Ensure that all payments comply with internal controls, approval limits, and finance policies.
Requirements
- Bachelor’s degree in business administration, accounting, Finance, or related field.
- Professional accounting certification (e.g., ACA, ACCA, CPA) is a plus.
- Must have completed the mandatory NYSC
- 3-5 years of progressive experience in procurement preferably within a corporate or ERP driven environment.
- Strong knowledge of double-entry accounting and reconciliation processes.
- Experience using ERP systems (e.g., NetSuite, SAP, Oracle) for procurement processes.
Benefits
- We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices.
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