Accounts Payable Rep managing payment processing and clerical support at West Virginia University Health System. Reconciling invoices and maintaining financial records in a hybrid work environment
About the role
- Accounts Payable Administrator responsible for managing invoicing queries and processing invoices at The Crown Estate. Collaborating with Procurement and Finance teams to ensure efficiency in Accounts Payable.
Responsibilities
- Be the first point of contact: Administer the Query Desk, responding promptly and accurately to invoicing queries from colleagues and suppliers
- Inbox management: Handle the Accounts Payable inbox, ensuring all queries are managed efficiently and professionally
- Invoice processing: Oversee Invoice Registration, ensuring invoices are matched to Purchase Orders and correct CIS deductions are applied
- Reconciliation: Perform supplier statement reconciliations to maintain accurate records and avoid payment delays
- Credit notes: Process credit notes and ensure they’re correctly applied to supplier accounts
- Continuous improvement: Assist with clearing backlogs, support system migrations, and contribute ideas for process automation and efficiency
- Collaboration: Work closely with Procurement and Finance teams to resolve discrepancies and improve invoice processing
- Audit support: Maintain accurate documentation and support audit and compliance activities
Requirements
- Experience working in an Accounts Payable function within a Purchase to Pay environment
- Great understanding of invoice processing systems (experience with Agresso or Proactis is a plus)
- Excellent communication and stakeholder management skills
- High attention to detail and the ability to work under pressure and manage competing deadlines
- Proficiency in Excel (including Pivot Tables and VLOOKUP) and strong analytical skills
- A customer-focused approach and a passion for raising the bar on quality and effectiveness
- Self-motivation, flexibility, and a willingness to play a full role in the team’s success
Benefits
- Competitive salary
- Pension and performance related bonus
- Flexible working hours
- Market leading family policies
- Shopping discounts in the West End
- Private healthcare
- Life and critical illness cover
- 28 days holiday with the option to buy more
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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