Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
About the role
- Executive Assistant to the CEO supporting AI-centric strategic projects with measurable business impact at Vicoland. Collaborating directly with the CEO and cross-functional teams in a hybrid work environment.
Responsibilities
- Drive CEO special projects end-to-end: define problem statements, scope work, set milestones, coordinate stakeholders & team members, and deliver measurable outcomes.
- Establish AI-first workflows (e.g., agentic automations, data pipelines) together with Product/Software Development to improve Vico operations and our platform.
- Pilot and operationalize the “AI agent” role inside Vicos; document learnings and scale playbooks.
- Support partnerships exploration: research targets, prepare outreach materials, analyze strategic fit, and help bootstrap pilot collaborations.
- Prepare crisp analyses and decision memos for the CEO (market scans, business cases, OKRs) and track execution against company priorities.
- Orchestrate cross-functional sprints that translate strategy into product/operations changes; ensure risks, dependencies, and comms are managed.
- Build dashboards to monitor KPIs for your projects; communicate business impact, pull insights and propose next steps and follow-up projects.
Requirements
- Entrepreneurship – we’re growing fast, and so will you.
- You must be a fast learner and keen to work on new challenges every day.
- University degree with very good results.
- Professional experience requiring top qualities, be it via a first employment, own entrepreneurial initiative or internships is a plus.
- Ideally, this experience is in professional services (e. g. consulting, legal, finance) and somehow related to technology, including AI.
- Experience with intensive usage of AI tools and interest in the evolution of AI.
- Excellent communication skills – you will have to interact with a lot of people daily.
- You easily pick up the phone and talk to someone.
- Strong team spirit and capability to interact internally and externally with different people spanning the tech, sales, services and financial spheres.
- Excellent German and English (DACH is still our home market, while we expand abroad).
Benefits
- CEO mentorship + strategic project ownership: an intense learning environment that pairs fast skill growth with real operating experience; a springboard to quickly take on more responsibility as we scale.
- Entrepreneurial key position in industry-transforming company with impact on company results, on the market, and on your own personal growth trajectory.
- Fast-paced environment where you are appreciated for your capabilities and, at the same time, will keep learning (as all of us).
- Competitive compensation plus share in company (ESOP in place).
- Working with a highly talented team of diverse backgrounds and top-notch qualifications.
- Possibility to work from where you want, remotely and/or in one of our offices (Frankfurt, Walldorf, Barcelona, Seville).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
Secrétaire de direction soutenant la direction pour la gestion administrative de la Résidence de l'Amandier. Coordination avec équipes, gestion de dossiers, et respect de la confidentialité.
Secrétaire managing patient interactions at INOVIE LABOSUD, ensuring optimal patient care and administrative support. Collaborating on patient - related inquiries and maintaining medical records.
Executive Assistant supporting the Global CEO at Croud, a digital marketing agency. Managing executive operations, board activities, and confidential correspondence in a hybrid work environment.
Executive Personal Assistant providing administrative support for Chief Officer or Director at TfL. Engage in stakeholder management, correspondence, and event facilitation while upholding TfL’s Vision & Values.
Executive Assistant providing administrative support to executive leadership at Ottawa Police Service. Responsibilities include coordinating meetings, preparing correspondence, and managing daily operations.
Executive Assistant providing high - level administrative support to the Senior Vice President of Asia at The Rockefeller Foundation. Engaging with stakeholders and ensuring efficient operation of SVP's office.
General Virtual Assistant supporting administrative tasks while working in a hybrid environment. Engaging with clients and ensuring smooth operations for business activities.
Executive Assistant supporting two senior Executives at Xellia Pharmaceuticals. Role requires managing complex calendars and international travel planning, ensuring high - quality support.