About the role

Executive Assistant to the CEO supporting AI-centric strategic projects with measurable business impact at Vicoland. Collaborating directly with the CEO and cross-functional teams in a hybrid work environment.

Responsibilities

Drive CEO special projects end-to-end: define problem statements, scope work, set milestones, coordinate stakeholders & team members, and deliver measurable outcomes.
Establish AI-first workflows (e.g., agentic automations, data pipelines) together with Product/Software Development to improve Vico operations and our platform.
Pilot and operationalize the “AI agent” role inside Vicos; document learnings and scale playbooks.
Support partnerships exploration: research targets, prepare outreach materials, analyze strategic fit, and help bootstrap pilot collaborations.
Prepare crisp analyses and decision memos for the CEO (market scans, business cases, OKRs) and track execution against company priorities.
Orchestrate cross-functional sprints that translate strategy into product/operations changes; ensure risks, dependencies, and comms are managed.
Build dashboards to monitor KPIs for your projects; communicate business impact, pull insights and propose next steps and follow-up projects.

Entrepreneurship – we’re growing fast, and so will you.
You must be a fast learner and keen to work on new challenges every day.
University degree with very good results.
Professional experience requiring top qualities, be it via a first employment, own entrepreneurial initiative or internships is a plus.
Ideally, this experience is in professional services (e. g. consulting, legal, finance) and somehow related to technology, including AI.
Experience with intensive usage of AI tools and interest in the evolution of AI.
Excellent communication skills – you will have to interact with a lot of people daily.
You easily pick up the phone and talk to someone.
Strong team spirit and capability to interact internally and externally with different people spanning the tech, sales, services and financial spheres.
Excellent German and English (DACH is still our home market, while we expand abroad).

CEO mentorship + strategic project ownership: an intense learning environment that pairs fast skill growth with real operating experience; a springboard to quickly take on more responsibility as we scale.
Entrepreneurial key position in industry-transforming company with impact on company results, on the market, and on your own personal growth trajectory.
Fast-paced environment where you are appreciated for your capabilities and, at the same time, will keep learning (as all of us).
Competitive compensation plus share in company (ESOP in place).
Working with a highly talented team of diverse backgrounds and top-notch qualifications.
Possibility to work from where you want, remotely and/or in one of our offices (Frankfurt, Walldorf, Barcelona, Seville).