Hybrid Event Specialist

at Alcumus

• Job title: Event Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Montreal, Canada

About the role

• Event Specialist responsible for designing and executing high-value events for executives. Collaborating closely with marketing, sales, and C-Level teams to ensure brand standards are met.

Responsibilities

• Plan, organize, and coordinate industry events, trade shows, conferences, conventions, seminars, and exhibitions for business audiences.
• Manage event logistics, including venue selection, vendor arrangements, catering, AV, and entertainment.
• Lead and direct on-site event setup, operations, and post-event breakdown.
• Build and manage event budgets, monitoring spend and financial performance.
• Oversee guest registration, ticketing, invitation distribution, and attendee satisfaction.
• Liaise and negotiate with suppliers, sponsors, exhibitors, and partners to meet business objectives.
• Ensure compliance with organizational, legal, and health/safety requirements at all times.
• Develop event marketing collateral and creative branding in collaboration with design and marketing teams.
• Project management for multiple simultaneous B2B events, including logistics, budgeting, contracts, and team leadership.
• Vendor sourcing and relationship management to secure quality services at competitive costs.
• Coordination between internal teams (sales, marketing, executive leadership) and external stakeholders (exhibitors, sponsors, suppliers).
• Guest and attendee management including communications, ticketing, and on-site support.
• Performance tracking and reporting to improve future events and demonstrate success.

Requirements

• 6+ years of experience in organizing B2B events, working with executive / C-level audiences
• Excellent project management skills, multi-stakeholder coordination, and vendor negotiation
• Strong attention to detail and appreciation for high-end standards
• High autonomy and rigor, with the ability to work in a fast-paced and demanding environment
• Bilingual
• Experience in a tech company, SaaS, or consulting firm

Benefits

• We want you to be able to do your best work here. We emphasize providing many ways to support our team to do their best work, and believe that if you look after your people, they look after everything else!****• Integrated mental health & wellbeing support
• Vacation – starting at 3 weeks
• Wellness Days & Annual Giving Day – an extra to give back to yourself or your community
• Comprehensive medical and dental coverage
• End of the year, company-wide shut down for you to relax and recharge
• LinkedIn Learning License for upskilling & development