Abteilungsleiter:in Corporate Finance & Investor Relations bei berlinovo Gestaltung der finanzstrategischen Weiterentwicklung des Unternehmens in Berlin.
About the role
- Senior Administrator providing high-level support within Finance and Legal divisions at Save the Children. Managing executive calendars, travel logistics, and confidential information with professionalism and discretion.
Responsibilities
- Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion.
- Proactively manage complex, high-volume calendars for senior leaders across Finance and Legal & Risk Management, anticipating conflicts and resolving issues independently
- Coordinate executive-level meetings, including agenda management, pre-reads, technology setup, minutes or action tracking, and follow-up as appropriate
- Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders
- Process and reconcile expense reports and corporate credit card activity with accuracy, timeliness, and adherence to policy
- Manage purchase orders, invoices, and vendor payments for executive offices, escalating issues as appropriate
- Exercise sound judgment in handling routine approvals and identifying matters requiring executive decision-making
- Support preparation of presentations, reports, briefings, and other materials for internal leadership meetings, Board-related interactions, or external engagements
- Serve as a point of coordination among executive assistants and administrative staff across Finance, Legal, Risk, and related functions to ensure alignment and efficiency
- Support governance-related processes such as Audit Committee, Risk Committee, or Board-adjacent meetings, including scheduling, materials coordination, documentation tracking, and minute-taking as requested.
- Manage the end-to-end process for payments to third-parties for Legal & Risk Management Division, including vendor set-up, coordinating the review of invoices, and requesting payments.
- Assist with coordination of legal, compliance, audit, or risk-management activities, including deadlines, document management, and follow-up actions
- Maintain organized systems for confidential records, contracts, financial documents, and legal materials in accordance with internal controls and retention requirements
- Coordinate with internal partners (e.g., Internal Audit, Compliance, HR, IT, external counsel, auditors, or consultants) to support smooth execution of Finance and Legal priorities
- Track key deadlines, deliverables, and action items across Finance and Legal initiatives to support timely execution and flag issues requiring additional attention
- Support special projects and cross-functional initiatives as assigned by Finance or Legal leadership
- Uphold strict confidentiality and discretion when handling sensitive financial, legal, personnel, or risk-related information
- Perform other job duties as required to ensure smooth operations of the Finance and Legal & Risk Management teams
Requirements
- Minimum of a High School Diploma or equivalent, plus at least 2 years of relevant experience or education
- Demonstrated experience providing high-level support to senior leaders, preferably within Finance, Legal, Risk, Audit, Compliance, or similarly regulated environments
- Proven ability to maintain strict confidentiality and exercise sound judgment in sensitive situations
- Strong organizational, time-management, and prioritization skills with the ability to manage competing demands independently
- Exceptional attention to detail and accuracy
- Demonstrated ability to work effectively with senior leaders, internal partners, and external stakeholders
- Strong written and verbal communication skills, with professionalism and poise in both in-person and virtual settings
- High level of customer service orientation and collaborative working style
- Professional proficiency in MS Office suite
- Professional proficiency in spoken and written English.
Benefits
- Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
- Health: Competitive health care, dental and vision coverage for you and your family
- Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
- Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
- Retirement: A retirement savings plan with employer contributions (after one year)
- Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
- Employee Assistance Program : free and confidential assessments, short-term counseling, referrals, and follow-up services
- Learning & Growth: Access to internal and external learning & development opportunities and mentorships
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