Hybrid Executive Assistant

at The Sandbox

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Richmond, United States

About the role

• Executive Assistant providing comprehensive support to the CEO of Virginia Health Care Foundation. Enabling effective CEO operation and prioritizing organizational priorities in a hybrid work environment.

Responsibilities

• Managing the CEO’s calendar, including scheduling internal/external meetings and coordinating travel logistics.
• Assisting with prioritizing competing demands to ensure the CEO is well prepared for all engagement.
• Providing contextual guidance and exercising judgment in interactions with stakeholders, partners, and staff.
• Overseeing all aspects of office management to ensure smooth operations, including ordering office supplies, coordinating occasional meeting logistics, and liaising with building maintenance as needed.
• Monitoring VHCF’s main phone line and general email inbox; responding to inquiries or directing them appropriately.
• Managing staff recognition activities and coordinating virtual and in-person trainings and events across program areas.
• Supporting VHCF’s external affairs communications, including website updates and maintenance; newsletter and social media coordination; content development and editing; management of distribution lists; and communications supporting programs, partnerships, announcements, and events.
• Coordinating logistics for in-person Board Meetings and virtual Board Committee Meetings, including scheduling, preparing/distributing materials, and arranging catering.
• Maintaining the electronic Board portal with current meeting materials, annual disclosure documents, and other periodic updates.
• Providing planning and logistical support for special events, including Legislative Day, Cheers for Champions! and Board Meetings and other external events.
• Assisting with speaker coordination, awards, vendor management, invitations, RSVPs, and VIP outreach.
• Supporting ad hoc projects and initiatives that arise.
• Collaborating with program teams to understand organizational operations and ensure executive priorities are effectively supported.
• Assisting with research, analysis, and preparation of materials for external partners, legislators, or funders.

Requirements

• You bring at least five years of executive support experience, ideally in nonprofit, healthcare, or mission-driven organizations.
• You hold a Bachelor’s degree, with an advanced degree in public administration, healthcare administration, or nonprofit management a plus.
• You have experience supporting senior leadership and are comfortable with board logistics, committee coordination, and meeting and event planning.
• You are familiar with healthcare, government, or nonprofit environments, including state government and legislative processes; knowledge of Virginia’s healthcare landscape and the challenges facing uninsured and underserved populations is a plus.
• You excel at managing multiple priorities, calendars, and shifting schedules while maintaining professionalism and operational awareness under pressure.
• You communicate clearly and effectively in writing and verbally, with the ability to draft, edit, and review documents and correspondence.
• You are tech-savvy and proficient with Microsoft Office, donor management systems, and other digital tools, and can quickly learn new systems.
• You plan and execute logistics for meetings, committees, and large-scale events with ease.
• You are an analytical thinker, comfortable synthesizing research or policy materials to support strategic decision-making.
• You are proactive, flexible, and persistent, and thrive in dynamic, fast-paced environments.
• You build strong relationships and collaborate effectively across teams, engaging thoughtfully with internal partners, external stakeholders, and executives.
• You are confident managing up and providing high-quality executive support aligned with organizational priorities.
• You bring energy, curiosity, and a commitment to continuous learning, with a passion for advancing VHCF’s mission.
• You are a self-starter who thrives in a hybrid work environment.

Benefits

• Comprehensive benefits package that includes health, dental, and disability insurance.
• 403(b) retirement contribution.
• Paid parental leave.
• Generous paid time off and 13 paid holidays.