Hybrid Finance Operations Manager

at Phillips Industries

• Job title: Finance Operations Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $95,000 - $105,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Fairfield, United States

About the role

• Finance Operations Manager overseeing accounting and financial operations for Phillip Jeffries, managing AP, AR, and GL functions in a hybrid role.

Responsibilities

• Ensuring all banking transactions are recorded promptly and accurately, with monthly reconciliations completed in our accounting system.
• Supporting the preparation of accounts receivable and payable journal entries for month-end close, enabling clear and reliable financial reporting.
• Conducting monthly reviews of AR and AP aging to ensure completeness and proactive management.
• Following established processes to facilitate timely month-end closings, while assisting in the optimization of Days Sales Outstanding and Days Payable Outstanding.
• Performing monthly reviews of key general ledger accounts to confirm accuracy, completeness, and appropriate classification.
• Overseeing the filing and tracking of duty drawback claims to ensure timely recovery and full compliance with customs regulations.
• Reviewing weekly vendor payments for our U.S. entity to ensure accuracy, timeliness, and alignment with our commitment to excellence.
• Following established disbursement protocols to guarantee prompt and seamless payments.
• Reviewing and approving claim credits over assigned limit, ensuring all documentation meets company standards and policy compliance.
• Evaluating client requests—such as waivers and new customer forms—to confirm all necessary approvals and documentation are in place.
• Enforcing and maintaining our Travel and Entertainment policy through diligent auditing and compliance monitoring.
• Overseeing internal controls for expenditures to ensure adherence to company policies and financial discipline.
• Monitoring and reporting on customer credit limits in accordance with established guidelines, supporting responsible growth and risk mitigation.
• Partnering with cross-functional teams to achieve shared business goals.
• Coaching and guiding the AR and AP team to meet performance targets through structured feedback and ongoing support.
• Setting clear expectations and measurable goals to drive team success.
• Supporting recruitment efforts and providing hands-on training and mentorship to new and existing team members.
• Communicating effectively with customers, vendors, internal stakeholders, and executive leadership to ensure alignment and transparency.
• Supporting the implementation of accounting-related projects and participating in status meetings.
• Applying project management best practices to ensure timely, on-budget delivery.
• Communicating progress clearly to stakeholders and helping define team roles for smooth execution.
• Leading user training during rollouts and identifying opportunities to enhance AR and AP processes.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Minimum of 5 years of progressive experience in accounting or financial operations, including direct oversight of Accounts Payable, Accounts Receivable, and General Ledger functions required
• Atleast 3 years in a managerial or leadership role, with proven ability to guide teams and drive operational excellence required
• Strong understanding and application of general accounting principles and financial best practices
• Demonstrated experience supporting internal and external audits and implementing effective internal controls

Benefits

• Comprehensive medical coverage with employee premiums as low as $40 per month
• Coverage options for spouse, domestic partner, civil union partner, and family
• Health Reimbursement Account (HRA) to offset medical expenses
• Prescription, dental, and vision coverage to support whole-person wellness
• Flexible Spending Accounts (FSAs) for healthcare and dependent care
• Employee Assistance Program that supports your mental, financial, and physical well-being
• 18 paid personal days each year to relax, recharge, or travel
• Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
• Additional paid time off during our annual company closure between Christmas and New Year’s
• Earn extra paid time off by completing your annual wellness physical
• Up to three paid days each year to give back through volunteer work
• Competitive salary wage ranging from $95,000 to $105,000, based on your experience and technical expertise
• Annual bonus opportunity to reward your performance
• Cost of Living increases that honor your growth and commitment
• Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
• Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
• Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
• Access to Working Advantage with discounts on travel, entertainment, and everyday purchases