Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Grant & Accounts Payable Analyst managing financial operations for Seminary grants at North Park University. Overseeing accounts payable and procurement operations with compliance and financial oversight.
Responsibilities
- Serve as the primary Business Office contact for the Seminary on the One Covenant Community Pathways grant.
- Coordinate closely with the One Covenant Community Project Lead and Seminary Dean of Faculty on budgeting, forecasting, spending timelines, and financial compliance.
- Manage post-award financial oversight, including budget development, expenditure monitoring, and carryforward analysis.
- Prepare and submit required financial reports to the granting agency in a timely and accurate manner.
- Ensure all grant expenditures are allowable, reasonable, and compliant with grant terms, OMB Uniform Guidance, and university policies.
- Maintain complete grant fiscal records and documentation.
- Review and approve grant-related journal entries; assign account codes and monitor transactions.
- Attend grant and Seminary leadership meetings as the Business Office liaison.
- Oversee accounts payable operations, including invoice processing, vendor payments, and reconciliations.
- Provide functional oversight of the Accounts Payable Specialist.
- Manage wire transfers, ACH payments, and other disbursements.
- Administer and monitor purchasing cards (P-Cards), including compliance review and reconciliation.
- Support procurement and purchase order workflows in accordance with university policy.
- Reconcile assigned general ledger accounts and resolve discrepancies.
- Support internal and external audits related to payables, procurement, and grants.
Requirements
- Bachelor’s degree in accounting, finance, business administration, or a related field.
- Minimum of two years of accounting experience in higher education, nonprofit, or fund accounting environments.
- Experience with grant accounting or post-award grant management preferred.
- Working knowledge of Colleague, SmartData, procurement systems, purchasing cards (P-Cards), and purchase order processes.
- Familiarity with federal grant regulations and OMB Uniform Guidance a plus.
- Strong organizational, analytical, and communication skills.
- High level of accuracy and attention to detail; ability to manage multiple priorities.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Demonstrated commitment to North Park University’s mission of Christian higher education and diversity.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan
- Life Insurance
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
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