Accounts Payable Coordinator overseeing invoice processing and customer service within accounts payable team at Canon. Managing supplier queries and contributing to process improvements.
About the role
- Account Payable role for L Beauty Brands within a leading beauty distribution platform in Asia Pacific. Verify and process invoices, manage payments, and tax reconciliation.
Responsibilities
- Verify the completeness of the invoice.
- Determine the applicable WHT rate. Write it down the WHT code on the invoice as a guide for COE when posting the invoice.
- Distribute the invoices to brand admins for scanning and uploading to Esker.
- Summarize all invoice distributions, including the vendor receipt date, the date sent to the brand, and the date returned from the brand.
- Consolidate the review results from the brands into one report at the end of the month.
- Monitor the approval process for advance/urgent/deposit payments.
- Follow the process until the payment is released by the bank and ensure COE provides the payment proof to the brand.
- Follow up the document’s settlements, AP posting and clearing for the Advance/Urgent/Deposit Payment.
- Collect all hardcopy invoices to be processed for payment.
- Complete the payment file with the applicable tax codes and Syrus code.
- Extract the AP Aging report from SAP, review the accuracy of the captured data, and ensure all necessary clearing items have been fully resolved.
- Perform reconciliation between GL payable tax and payment records.
- Work with the brand team on tax reconciliation for product seeding, including influencer names involved in seeding.
- Create billing IDs for payments.
- Perform clearing for WHT payments.
- Upload COR & DGT to the Tax Portal.
- Compare the received tax invoice documents with the prepopulated tax invoices in CORETAX and validate the received tax invoices.
- Input VAT to CORETAX.
- Post for VAT on services (PPNJLN).
- Create billing ID.
- Perform clearing for VAT.
- Perform postings for GL-related transactions (e.g., auto debits from telco, intercompany transfers, loans, and bank charges).
- Prepare the bank reconciliation report.
- Work closely with COE and follow up on the postings that need to be completed by COE.
- Prepare and obtain approval for all underlying documents that need to be submitted to the bank (SiModis/Declaration Letter).
- Upload all underlying documents to HSBCNet and send the hardcopy to bank.
- Conduct a call back to the vendor, complete the callback form, and provide it to the brand for uploading to Esker.
- Perform preliminary check for new vendor before registering to esker.
Requirements
- Bachelor's degree in Accounting, Finance, or related field.
- Min. 2 years of experience in Accounting, Tax, Finance, specifically Account Payable.
- Understanding of core Accounting, Tax, Finance principles, supporting effective financial operations.
- Proficient working with Microsoft Excel for data management and basic reporting.
- Knowledge on SAP is preferable.
- Detailed oriented, high willingness to learn, and adapting quickly.
- Willing to perform WFO at Prudential Tower, Sudirman.
- Able to join ASAP
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