Executive & Personal Assistant supporting the CEO and leadership at Phillips Corporation. Cultivating trusted relationships and leading strategic projects with high - stakes responsibilities.
About the role
- Assistant Company Secretary supporting corporate governance and corporate secretarial works for Liberty in Singapore and Hong Kong, ensuring compliance with regulations and effective board operations.
Responsibilities
- Support all corporate secretarial works as assigned by the role report and other designated assignees
- Supporting with drafting agendas, minutes and following up actions in a timely manner
- Board support including collation and distribution of board packs
- Ensuring arrangements in place for smooth running of board meetings
- Assisting with arranging AGMs, as required
- Liaising with non-executive and executive directors, including to set annual board and committee dates
- Liaising with Finance to manage the annual accounts process for a range of subsidiaries
- Preparing corporate documents / forms and arranging signature and other execution formalities
- Provision of information, group structures and reports as required
- Compiling corporate information for the business to respond to Know Your Client (KYC) requests
- Managing statutory books and relevant filings with relevant company regulators and authorities
- Updating and managing information with local regulators, as required
- Lead administrator for board book software
- Embedding Diligent Entities as the single source of truth for all legal entity information with proportionate review process for all entities within your remit
- Drafting procedure documents
- Managing Company Secretary mailbox
- Supporting the business in navigating the corporate governance framework for the ease of transaction of business
- Supporting ensuring that the corporate governance framework is robust and effective locally and in line with LII and LMG requirements
- Other ad-hoc duties, as required
- Adherence to all relevant regulatory requirements (including in Singapore, the Companies Act and MAS Regulations in respect of corporate governance) form part of your role and to proactively demonstrate compliance with these requirements and behaviours at all times.
Requirements
- Minimum 5 years of relevant company secretarial experience, preferably in a Tier 1 insurer or in the financial services or highly regulated sector
- Chartered Secretary (CSIS/SAICSA qualified) or equivalent recognized qualification under ACRA/Companies Act is advantageous
- Ability to communicate and explain complex issues clearly and succinctly
- Ability to build trust and effectively network with internal and external stakeholders
- Professional and approachable with a “can-do” attitude to interact successfully with senior management/colleagues/external suppliers
- Strong relationship / inter-personal skills
- Strong business acumen and instinct
- Client service mentality with an ability to challenge and probe to achieve optimal client outcomes
- Integrity and high ethical standards, acting with discretion at all times
- Ability to manage time and projects, meet deadlines and prioritise
- Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement
- Strong written and verbal skills and an effective communicator with confidence, maturity and gravitas to deal effectively at senior level
- Able to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations
- PC skills – ability to use legal entity management systems and other system packages, proficient and fast at learning and adapting to new technology and software
- Able to demonstrate commitment and keen to build a long term career in corporate governance (providing multi-jurisdictional APAC support) in Liberty
- Solid grounding and keen interest and continual improvement mindset in building corporate governance framework and structures
Benefits
- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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