Hybrid Legal Contract Administrator

at Jacuzzi Group

• Job title: Legal Contract Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $80,000 per year
• Degree requirement: High School Diploma
• Tech skills: ERP
• Location requirements: Hybrid, Chino, United States

About the role

• Legal Contract Administrator ensuring compliance and management of construction contracts for Jacuzzi Group. Collaborating with various stakeholders to oversee contract lifecycle and vendor onboarding.

Responsibilities

• Manage the full contract lifecycle from requirements definition through execution, administration, renewal, and closeout.
• Prepare, review, and administer construction subcontracts, purchase orders, and change orders
• Ensure compliance with contract terms, drawings, specifications, and applicable building codes and regulations
• ·Coordinate contract needs with internal stakeholders including Operations, Distribution, Production, Supply Chain, Finance, and Legal.
• Maintain accurate contract documentation, version control, and approval records in accordance with company policies.
• Coordinate contract reviews with Legal and ensure alignment with company standards, risk tolerance, and compliance requirements.
• Track contract milestones, payment schedules, insurance certificates, bonds, lien releases and warranties
• Maintain accurate and complete contract files, logs, and correspondence records
• Assist with claims management, dispute resolution, and contract closeout activities
• Route contracts through required approval workflows and ensure timely execution.
• Support enforcement of contract terms, including remedies for non-performance or non-compliance.
• Overflow work for Legal Department, including but not limited to, managing legal operations and compliance activities and supporting the Legal Department’s real estate and insurance functions
• Support vendor onboarding including site access, compliance documentation, insurance, and safety requirements.
• Support progress billing, lien waivers, and final payment documentation
• Identify, escalate, and drive resolution of service failures, quality issues, and contractual non-compliance.
• Monitor subcontractor compliance with contractual obligations, safety requirements, and insurance coverage
• Partner with Finance to validate invoices against contract terms, pricing schedules, and approved scopes of work.
• Support resolution of invoice discrepancies, overcharges, or scope deviations.
• Assist in ensuring spend visibility and adherence to approved budgets.
• Identify and drive continuous improvement initiatives, including cost reduction, service level improvement, risk mitigation, and contract standardization.
• Research and evaluate alternative suppliers to improve resilience, cost competitiveness, and service performance.
• Track vendor risk exposure and proactively recommend mitigation actions.
• Prepare reports related to contract status, risks, and compliance

Requirements

• 3–5 years of experience in contract administration, procurement, or Construction Contract Administration (subcontract management). ** (experience supporting warehouse, facilities, logistics, or operational services strongly preferred)
• Working knowledge of contract terms, commercial language, and service agreements
• Knowledge of lien laws, bonding, and insurance requirements
• Strong organizational skills with the ability to manage multiple contracts and priorities simultaneously
• Strong written and verbal communication skills with the ability to work effectively across functions
• Ability to operate in a fast-paced, execution-focused environment
• Other duties as assigned
• **Preferred Qualifications**
• Experience working with Legal, Finance, and Operations in a manufacturing or Construction environment
• Familiarity with vendor performance management, SLAs, and KPI tracking
• Experience supporting audits, compliance reviews, or risk assessments
• Proficiency with ERP systems, CRM (Salesforce), contract repositories, or procurement tools

Benefits

• **F**ull benefits: Medical, Dental, Vision, HSA/FSA
• 401K with matching program
• Health savings account
• Life insurance
• Positive company culture, supportive team/management