Hybrid Project Coordinator

at ITVET Technology Solutions

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: £26,200 - £28,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Bishops Stortford, United Kingdom

About the role

• Project Coordinator managing small works projects and supporting larger projects in a hybrid environment. Responsible for scheduling, documentation, client liaison, and operational delivery.

Responsibilities

• Manage small works projects from initiation to completion.
• Support the wider team with assistance planning, scheduling, and administration for larger projects.
• Book project engineers for client works and maintain accurate schedules.
• Create job sheets, RAMS (Risk Assessment & Method Statements), and maintain project documentation.
• Book project meetings, take minutes, and follow up on action points.
• Keep clients updated on project progress and respond to queries promptly.
• Manage the project mailbox and ensure timely responses to client queries.
• Review new projects for readiness and escalate issues as needed.
• Coordinate and manage subcontractors and suppliers for project delivery.
• Prepare regular status reports for internal stakeholders and clients.
• Maintain accurate asset records in the CRM system.
• Arrange services, licences, and equipment for projects.
• Organise and oversee dispatch of equipment to client sites.
• Support project handover, client sign-off, and lessons learned documentation.
• Perform other administrative tasks as required.

Requirements

• Ability to manage small projects independently and support larger projects effectively.
• Strong time management and prioritisation skills to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills for liaising with clients, engineers, and third-party contractors.
• High level of accuracy in documentation, scheduling, and compliance checks.
• Familiarity with creating RAMS, job sheets, and understanding basic project delivery processes.
• Competent in MS Office (Excel, Word, Outlook) and experience with CRM systems or project management tools.
• Ability to identify issues early and escalate or resolve them efficiently.
• Comfortable working closely with Project Managers and cross-functional teams.
• Professional and proactive approach to client communication and relationship management.

Benefits

• Private healthcare
• Fitness/wellbeing allowance
• Enhanced pension contributions
• Life and critical illness cover
• 31 days holiday allowance
• Employee assistance programme
• Enhanced parental leave
• 2 wellbeing leave days
• Additional paid leave days for volunteering
• Free parking
• Free breakfast, lunch and snacks
• Games area
• Busy social calendar