Hybrid Finance and Administration Coordinator

at IBISWorld

• Job title: Finance and Administration Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $60,069 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Cambridge, United States

About the role

• Finance and Administration Coordinator focusing on financial operations at Ibis Reproductive Health. Supporting human resources and technology in a hybrid role based in Cambridge, Massachusetts.

Responsibilities

• Manage the accounts payable process including tracking requests, preparing check, wire and electronic payments, and recording transactions in accounting software and spreadsheets
• Maintain contract, vendor, and financial files
• Manage and enter data for payroll, credit cards and staff time tracking
• Record and deposit checks received
• Assist with other financial processes as needed
• Manage the human resources software and postings and support hiring teams
• Oversee day-to-day operations of the Cambridge office, including coordinating with building management and vendors and managing supplies
• Support senior staff as needed, including preparations for Board meetings
• Respond to phone and other inquiries, directing partners and the public to the appropriate person or information source
• Manage technology purchases, provide tech orientation to new employees, and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not available

Requirements

• Proficiency with Excel and experience in managing spreadsheets
• Skilled user of laptop and software, and ability to expand IT skills
• Communication skills, responsiveness and flexibility, ability to work across teams
• Demonstrated ability to manage multiple responsibilities
• Ability to work independently and exercise judgment, and to work as a team member
• Detail oriented with attention to accuracy
• Self-starter, organized, hardworking, able to meet deadlines
• Experience in an administrative role (a plus but not required)
• Education or work experience in accounting or accounting software (a plus but not required)
• Experience in supporting computer users and systems (a plus but not required)

Benefits

• Medical insurance, with most of the premium paid by Ibis
• Dental, disability and life insurance
• 403(b) retirement savings plan with employer contributions after the first year
• Paid holidays and sick leave
• Four weeks of vacation per year
• Transit benefits
• Professional development opportunities