Team Assistant for Operations at Galvanek, coordinating construction schedules and optimizing tasks. Supporting project management in a growing startup focused on energy transition.
Responsibilities
CONSTRUCTION SCHEDULING – Plan subcontractors, check capacities and dependencies, confirm or reschedule appointments, set reminders, follow up on no-shows.
FOLLOW-UPS & TASK DISTRIBUTION – Create action items from calls/meetings in ClickUp, assign owners and deadlines, and track until completion.
DIGITAL FILING – Organize Google Drive, enforce naming conventions & access rights, maintain templates.
INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, ensure proper filing; coordinate purchase orders and supplier communication.
DAILY OPS – Triage and prioritize email and physical mail, route to the correct owners, and coordinate internal meetings.
Requirements
ORGANIZATIONAL TALENT – You think in systems and follow through until tasks are completed.
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