Hybrid Team Assistant, Operations – Scheduling & Coordination

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About the role

  • Team Assistant for Operations at Galvanek, coordinating construction schedules and optimizing tasks. Supporting project management in a growing startup focused on energy transition.

Responsibilities

  • CONSTRUCTION SCHEDULING – Plan subcontractors, check capacities and dependencies, confirm or reschedule appointments, set reminders, follow up on no-shows.
  • FOLLOW-UPS & TASK DISTRIBUTION – Create action items from calls/meetings in ClickUp, assign owners and deadlines, and track until completion.
  • DIGITAL FILING – Organize Google Drive, enforce naming conventions & access rights, maintain templates.
  • INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, ensure proper filing; coordinate purchase orders and supplier communication.
  • DAILY OPS – Triage and prioritize email and physical mail, route to the correct owners, and coordinate internal meetings.

Requirements

  • ORGANIZATIONAL TALENT – You think in systems and follow through until tasks are completed.
  • PRECISION & SPEED – Fast, reliable, low error rate.
  • PROBLEM SOLVER – You resolve dependencies and make clear decisions.
  • DIRECT FEEDBACK – Clear, honest, respectful communication both internally and externally.

Benefits

  • REMOTE & HUBS – Remote work across Germany or offices in Nuremberg/Berlin.
  • FLEX HOURS – Performance over presence.
  • HIGH-PERFORMANCE CREW – Ambitious team with direct decision-making.
  • IMPACT – Your work matters and makes an impact.
  • EVENTS – Regular events with a great team.
  • EARLY OWNERSHIP – Own projects with noticeable impact.

Job title

Team Assistant, Operations – Scheduling & Coordination

Job type

Experience level

Mid levelSenior

Salary

€32,000 - €42,000 per year

Degree requirement

High School Diploma

Location requirements

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