Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Accounts Payable Specialist overseeing accounts payable transactions for Empire State Realty Trust properties. Ensuring accuracy and efficiency in finance operations while collaborating with internal departments.
Responsibilities
- Perform the day-to-day processing of all accounts payable transactions for multiple properties
- Review invoices and statements to ensure all information is accurate, including proper coding of payables
- Coordinate with personnel with regards to purchase orders
- Resolve invoice discrepancies with vendors and internal teams, including performing vendor reconciliations
- Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
- Perform weekly check runs, ensuring accurate and timely execution of payments
- Assist with reconciliation between third party payment processor (Paymode) and Yardi
- Generate metric reporting
- Investigate and identify solutions to enhance process efficiencies from invoice approval through payment processing
- Participate in special projects as required
- Prepare, issue and file 1099s at year end
- Assist in responding to audit requests
- Issue stop payments from banks and reissue checks
- Respond to year-end audit requests from vendors’ accountants
- Review of expense reimbursements
Requirements
- 5+ years of experience in Accounts Payable role required
- Yardi software experience preferred
- Experience with process improvement and automation preferred
- Exceptional written and oral communication skills
- Outstanding customer service skills
- Ability to work independently and collaboratively in a fast-paced team environment
- Excellent analytical, mathematical, and organizational skills
- Strong proficiency in MS Office (Excel and Word)
Benefits
- Competitive base salary and bonus
- Health/Dental/Vision insurance
- Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
- Voluntary Enhanced LTD Program
- Voluntary Hospital, Accident, and Cancer Programs
- 401(k) with 100% match up to 5%
- Paid parental leave
- Pre-tax transit accounts
- Employee Assistance Program for emotional, financial, and legal support
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