Hybrid Insurance Case Coordinator

at Aviso Wealth

• Job title: Insurance Case Coordinator
• Job type: Full Time
• Experience level: Junior
• Salary: CA$46,000 - CA$55,000 per year
• Degree requirement: Postgraduate Degree
• Location requirements: Hybrid, Toronto, Canada

About the role

• Insurance Case Coordinator for Aviso, enhancing back-office operations in wealth management. Collaborating with insurance advisors and insurers to support business processing.

Responsibilities

• Dedicated point of contact for Insurance Advisors and Assistants which requires building relationships, guiding advisors to Insurance resources and providing direction on the advisors’ back-office processes. We are responsible for both service and operations
• Managing up to 250 new business and Inforce cases, GIC, Annuities, and basic health. Data entry in insurance system (WealthServ), including application screening, and ordering required medicals in a timely manner. Navigate 10 insurance carriers’ websites to identify underwriting requirements and ensure accurate information is online and addressing discrepancies directly with carriers
• Learn additional functions within the team, contracting, mail, transfers, CIS Admin general inquires and the large cases to provide back up support and participate in projects
• Accountability to complete all necessary follow up with insurance companies from the time application is submitted to placement of policy. Updating the insurance system to reflect status changes is an essential part of the new business function. This includes checking policies for accuracy and handling delivery requirements
• Responsible for maintaining the CIS mailboxes and upholding Service Level Standards internally and externally. Including research and problem resolution to ensure speedy results
• Conduct weekly follow-up for status updates on each pending file and update the insurance system daily to reflect status changes and communicate these changes to appropriate parties
• Solid understanding of the WealthServ system including Carrier eApp and Pending Feeds, data clean up and assisting with implementation of vendor software releases including reports and data extracts
• Stay current on the 10 carrier processes, insurance industry standards/practices and operational changes and incorporate these changes into your day-to-day tasks. Collaborate with the Regional Insurance Consultants to help address challenges and delays from advisors’ responses to remove roadblocks to settling insurance policies
• Exceptional organizational skills and ability to prioritize and handle multiple simultaneous assignments, work independently with minimum supervision and a high degree of personal initiative

Requirements

• Post-Secondary Education, together with recognized industry and leadership certification is an asset
• Minimum 1 year of progressive insurance industry experience and 3 years of administrative skills (preferred)
• Mid-level proficiency in Microsoft Office (Excel, Word, Outlook) and Internet; familiarity with insurance systems and websites is an asset; ability to learn new software; fast and accurate typing skills (required)
• Solid understanding of insurance new business procedures and underwriting process from application submission to policy settlement. Familiarity with how these processes affect different types of products such as life insurance and living benefits. Familiarity with industry related feed technology and Canadian insurance data standards into WealthServ, CLIEDIS, CITS)
• Excellent interpersonal and communication skills with the confidence to present information to different audiences. This includes the ability to request exceptions, changes and explanations from insurance companies as required
• Fluent communication skills in English are required and bilingual skills in French are an asset
• Excellent problem-solving skills to deal with exceptions, escalate issues and determine solutions
• Demonstrate creativity, innovation, and an ability to anticipate business needs while solving problems quickly and efficiently for an exceptional service experience
• Disciplined work ethic, exceptional organizational skills, and ability to prioritize and multitask work independently with minimum supervision and a high degree of personal initiative

Benefits

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork