Hybrid Process Associate, GBS Finance Operations – Accounts Payable

at APL Logistics

• Job title: Process Associate, GBS Finance Operations – Accounts Payable
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Pasig City, Philippines

About the role

• Creates Purchase Orders for APLL’s FLO operations in Pasig City. Ensures timely submission and addresses all outstanding invoices and Open POs efficiently.

Responsibilities

• - Creates PO for APLL, measured against timely submission and number of non-reconcile items
• - Addresses and clears Open PO and Problem logs on timely manner with respective parties
• - Improves PO technical issues and problem solving skills
• - Creates PO day-to-day operations and eliminate the Open PO items and Daily Problem Logs for all vendor and respective parties
• - Sends reminder to Process Owner to ensure all PO are approved before period closing
• - Ensures IFS jobs are grouped and GFF UPTF are raised on timely manner for AP submission
• - Ensures all Problem logs on PO or UPTF issues are cleared on timely manner with AP Team
• - Ensures Vendor SOA are checked promptly and query send to Operation team and CS team if invoice not received
• - Ensures invoices submit to AP team daily on timely manner in order invoices can be matched and capture in weekly payment run
• - Sends weekly checklist to the Operation team and CS team before period closing
• - Raises VMA, PHC, Credit Memo (CN) on timely manner and follow the POM
• - Assists in Adhoc Reports and testing or troubleshooting PO issues
• - Assists in PO process improvements to streamline and standardise PO process
• - Assists in review or highlights on change of process or POM and adhere to policies and operating manual (POM)
• - Assist in any other ad-hoc assignment

Requirements

• - Candidate must possess at least a Diploma, Post Graduate Diploma, and Professional Degree in Business Administration/Business Management/Finance/Accountancy or equivalent.
• - Working experience in a Global Finance Shared Service Centre will be added advantage
• - Proficiency in SAP and Microsoft Office (Excel and Word) will be added advantage
• - Strong interpersonal and communication skills
• - Strong interpersonal and communication skills (both written and verbal) in order to deal effectively with both internal and external parties especially with clearing of reconciling items and issues
• - Team player with ability to work independently
• Good analytical skills with attention to detail