Hybrid Junior Administrative Analyst

at Afya

• Job title: Junior Administrative Analyst
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Belo Horizonte, Brazil

About the role

• Junior Administrative Analyst supporting the Commercial Trade Marketing Medcel. Aiding Field Sales coordination through sales funnel analysis and organizational support.

Responsibilities

• Provide direct support to the Field Sales coordination team, acting as a strategic partner in organizing, analyzing, and monitoring the sales funnel.
• Monitor the lead acquisition and enrollment process, ensuring smooth flow, adherence to deadlines, and accuracy of information from initial contact through closing.
• Track sales-funnel metrics (visits, interests, proposals, and enrollments), identifying bottlenecks and opportunities for improvement.
• Fill out, update, and maintain management spreadsheets, ensuring the reliability of commercial data.
• Consolidate information from multiple sources (CRM, reports, internal departments) into tracking and control spreadsheets.
• Support the preparation of reports and analyses to assist the commercial coordination in decision-making.
• Participate in the management and monitoring of commercial projects, contributing to organization, execution, and delivery of expected results.
• Expedite resolution of operational issues (registrations, contracts, finance, academic), working proactively and reactively.
• Implement improvements to commercial processes, routines, and controls, proposing solutions that increase efficiency, productivity, and conversion.
• Maintain daily interface with departments involved in the sales process: Field Sales Consultants, Commercial Backoffice, Finance, Academic Office, and local Units.
• Ensure alignment between departments, clarity of information, and provide support so the commercial team can focus on what matters most: selling with quality and having an impact on medical education.

Requirements

• Bachelor's degree in progress or completed in Business Administration, Commercial Management, or related fields.
• Previous experience in administrative routines or commercial support roles, preferably in consultative sales environments.
• Experience in cost management, control, and monitoring, ensuring organization, compliance, and operational efficiency.
• Experience creating, organizing, and maintaining regulatory documents, policies, internal standards, and procedures.
• Experience in preparing, monitoring, and analyzing KPIs, with emphasis on management reports that support coordinator and manager decision-making.
• Strong skills with spreadsheets and management controls; advanced Excel is desirable (formulas, pivot tables, data consolidation).
• Experience using CRM systems to monitor the sales funnel, organize data, and support commercial routines.
• Availability for hybrid work, with up to 10 days on-site per month, depending on the local unit.

Benefits

• Meal allowance / meal voucher
• Flexible schedules and remote assignment options (for remote positions)
• Transportation voucher (for hybrid or on-site positions)
• Flexible benefits via Flash Card (Multibenefits) to use as preferred
• Profit-sharing (PLR)
• Gympass / Wellhub
• Psicologia Viva (online platform for psychology and nutrition consultations)
• Health and dental insurance
• Life insurance
• Extended parental leave (up to 6 months for mothers and 20 days for fathers)
• Rede D'Or: support and important health information for mothers and babies with an accredited network of nurses
• Partnership with SESC in your region (varied programming in education, health, culture, leisure, and social assistance)
• Birthday Day Off (one day off to take on the day of or during your birthday month)
• UCA platform with a variety of courses to enhance your knowledge
• Language school (AIA)
• Leadership development program
• Afya Women's Mentoring (MMA)
• Discounts on undergraduate and postgraduate courses at Afya's educational units