Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Accounts Payable Specialist responsible for accurate P2P execution in Malaysia. Collaborating with finance and operations teams to maintain organized vendor documentation.
Responsibilities
- Responsible for accurate and timely Accounts Payable and P2P execution
- Review, verify, and process vendor invoices accurately and within agreed timelines.
- Perform 3-way matching (Purchase Order, Delivery Order / GRN, Invoice) where applicable.
- Validate pricing, quantities, payment terms, and supporting documents against approved PO or contract.
- Ensure correct GL coding, cost centre allocation, and GST treatment in accordance with IRAS and company guidelines.
- Monitor and prevent duplicate, incorrect, or unauthorised postings.
- Monitor open Purchase Orders (POs) and follow up with budget owners for timely closure.
- Review and clear aged or unused POs to maintain system accuracy and data integrity.
- Investigate and resolve discrepancies between PO, GRN, and invoice.
- Maintain complete, organised, and audit-ready documentation for all P2P transactions.
- Support PO accruals and reversals during month-end and quarter-end closing.
- Maintain accurate and up-to-date vendor master data, in accordance with approval controls.
- Perform monthly vendor statement reconciliations.
- Prepare bi-weekly payment schedules in line with vendor credit terms and internal approval timelines.
- Handle vendor enquiries and resolve discrepancies in a timely and professional manner.
- Perform AP ageing review and reconcile AP sub-ledger to General Ledger.
- Prepare accruals for unbilled expenses and ensure completeness of liabilities.
- Support finance closing activities and provide required schedules when requested.
- Ensure adherence to financial policies, internal controls, and company SOPs.
- Support internal and external audit requirements by providing accurate and timely documentation.
- Escalate control gaps, missing documentation, or irregular transactions promptly.
- Identify opportunities to improve AP and P2P efficiency, accuracy, and turnaround time.
- Support documentation and updates of AP-related SOPs.
- Prepare periodic AP reports and basic KPIs for review by Finance.
- Exposure to automation or RPA initiatives (e.g. Power Automate, Power Apps) is an advantage; willingness to participate in process automation is expected.
- Work closely with Finance (GL / FP&A), Procurement, Sales Ops, and Operations teams to ensure smooth P2P execution.
- Provide accurate AP inputs to support subscription billing, renewals, and cost tracking.
- Support cross-functional initiatives aimed at improving operational discipline and compliance.
- Occasional travel to Singapore HQ (approximately twice yearly) for meetings, training, or regional coordination.
Requirements
- Accounts Payable and P2P processing
- 3-way matching (PO / GRN / Invoice)
- AP ageing and sub-ledger to GL reconciliation
- Accruals and cut-off support
- Vendor statement reconciliation
- ERP experience (Business Central preferred)
- GST fundamentals (Singapore context)
- Excel (reconciliation, tracking, basic analysis)
- Exposure to subscription / MRR / ARR / recurring revenue businesses
- Experience handling prepaid or deferred costs
- Familiarity with Power Automate / Power Apps / RPA tools
- Shared services or regional finance experience
Benefits
- Competitive salary and benefits package, Performance bonus/On-target incentive (OTI).
- Full inpatient and outpatient medical benefits coverage
- Be part of a fast-growing company with regional expansion plans.
- Gain exposure to cross-country exposure through collaboration with Singapore HQ and regional teams..
- Professional development and Microsoft certification support.
- Inclusive and growth-driven culture that values initiative, accountability, and continuous improvement.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
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