ServiceNow Event Management Specialist at Huntington optimizing IT operations and event management solutions. Collaborating with teams in an Agile environment to enhance operational visibility and incident response.
About the role
- Coordinate tradeshow and event logistics for QCi, a quantum hardware and software company. Ensuring effective planning and execution of events while supporting general marketing administration.
Responsibilities
- Oversee the end-to-end coordination of QCi’s tradeshow and event presence, including booth logistics, shipping, vendor and show management, registration, and on-site support (as needed)
- Manage and maintain the company’s master tradeshow and events calendar, ensuring all key dates, deadlines, and internal planning meetings are up to date and communicated
- Track and coordinate all event-related personnel, including attendee lists, speaker submissions, booth staffing and travel arrangements
- Develop and manage event timelines and budgets, ensuring all deliverables are executed on time and within scope
- Collaborate closely with internal stakeholders to align event strategy with overall business and marketing goals
- Serve as the primary liaison with event organizers, contractors, and booth vendors, ensuring seamless communication and execution
- Capture, organize, and track leads generated at events, and coordinate timely follow-up in partnership with the sales and marketing teams
- Maintain and evaluate an annual industry events calendar, identifying new opportunities to increase brand visibility and engagement
- Lead post-event wrap-ups, including lead processing, internal recaps and performance reporting
- Own all conference-related deliverables, such as signage, marketing collateral, branded giveaways, speaking applications and lead capture tools
- Assist in the development of marketing collateral and event materials
- Provide administrative support to the marketing team as needed
- Help maintain brand consistency across event and digital materials
- Assist with administrative aspects of social media, including scheduling posts, organizing content and tracking engagement metrics
- Help with campaign reporting, list management and CRM updates
Requirements
- Minimum 2 years of experience coordinating tradeshows, conferences or corporate events
- Bachelor's Degree (a BA in Marketing or Communications is preferred)
- Comfortable juggling multiple deadlines and priorities
- Experience managing vendors and budgets
- Excellent written and verbal communication skills
- Proficient in Microsoft Office, Google Workspace and ideally one or more marketing tools (e.g., HubSpot and/or Salesforce)
- Strong project management and organizational skills
- Willingness to travel as needed for events (estimated 15–25% of the time)
Benefits
- Professional development opportunities
- Flexible working arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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