Hybrid Senior Procurement and Subcontract Specialist

at RTI International

• Job title: Senior Procurement and Subcontract Specialist
• Job type: Full Time
• Experience level: Senior
• Salary: $87,000 - $107,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Durham, United States

About the role

• Procurement Specialist sourcing and procuring equipment and services for RTI's operational needs. Interface with project teams and subcontractors to execute agreements and manage procurement processes.

Responsibilities

• The Procurement and Subcontract Specialist (PASS) sources and procures equipment, materials, services and supplies necessary for operation of the organization and in support of RTI’s prime agreements.
• The PASS serves as the primary interface between RTI project teams and third-party subcontractors.
• The PASS receives and processes subcontract requests from RTI project teams and then issues, negotiates, and executes agreements with RTI’s subcontractors.
• This role will report to the Senior Manager, Subcontracts and Small Business.
• Procure equipment, materials, services and supplies necessary for operation of the organization and in support of prime agreements.
• Compile data to determine feasibility of buying products.
• Compile information from periodicals, catalogues, and other sources to keep informed on price competitiveness.
• Document market research and source selection decision.
• Review prime client contracts and identify vendor/subcontractor requirements and flow down terms.
• Ensure compliance with applicable policies and procedures.
• Negotiate and execute standard and complex agreements.
• Support other project work as requested by the Procure to Pay (P2P) Management Team.
• Interpret and apply the relevant Federal Acquisition Regulations (FAR), applicable Code of Federal Regulations (CFRs), Uniform Contract Code (UCC) to relevant procurements.
• Perform supplier monitoring activities.
• Support periodic audits and assist in development of processes that ensure compliance.
• Support P2Pin related governmental audits.
• Prepare and implement procurement training as needed.
• May represent and act as interface for the Procurement and Subcontracts Team to business units or key internal or external clients.
• Performs reviews, analyses, and audits subcontracts and procurement agreements to ensure compliance with respective terms and conditions, Institute policies and procedures, and regulatory requirements.
• Represent increasing levels of responsibility, increased interaction, and resolve issues with key constituents internally and externally without management engagement.
• Support team and RTI business improvement initiatives as designated by RTI Management.
• Provide flexible support across team functions as designed by RTI Management.
• Advocates for inclusion of small and diverse businesses as appropriate.
• Drive innovation through a focus on digitization, efficiency, and continuous improvement.

Requirements

• Bachelor's Degree and 5 years of relevant experience in procurement and subcontracts, Master's degree and 3 years of relevant experience in procurement and subcontracts, or equivalent combination of education and experience.
• Legally authorized to work in the United States and should not require now, or in the future sponsorship for employment visa.
• Ability to read and speak French or Spanish are a plus.
• Prior work experience in a government contracting landscape is preferred.
• Knowledge and understanding of RTI procurement and subcontracting systems and processes is a plus.
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel.
• Demonstrated solid understanding of governmental regulations to ensure compliance with relevant procurements.
• Extensive knowledge of procurement/contracts principles and terminology as well as basics of contracts administration and finance or accounting.
• Ability to negotiate standard terms and conditions for effective contracts with vendors and subcontractors independently with minimal guidance from senior members of the team for complex negotiations.
• Ability to conduct due diligence as required by client specifications and company policies.
• Ability to analyze vendor and subcontractor budgets for fair and reasonable costs and/or price.
• Ability to perform duties that require close attention to detail, to prioritize workload and follow tasks through to completion.
• Ability to understand prime contract contents to ensure lower tier procurements are in compliance.
• Ability to manage multiple priorities.
• Ability to travel several times throughout the year to domestic and international locations if requested.
• Ability to work independently without instruction on routine assignments.
• Attention to detail and accuracy.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, project staff, suppliers and clients.
• Proficient interpersonal, oral and written communication skills.
• Ability to obtain proper security clearances if required as noted by contracts.
• Ability to identify risks and ensure RTI interests are appropriately protected.

Benefits

• Competitive base salary
• Generous paid time off policy
• Merit based annual increases
• Bonus opportunities
• Robust recognition program
• Competitive range of insurance plans (including health, dental, life, and short-term and long-term disability)
• Access to a retirement savings program such as a 401(k) plan
• Paid parental leave for all parents
• Financial assistance with adoption expenses or infertility treatments
• Financial reimbursement for education and developmental opportunities
• Employee assistance program
• Numerous other offerings to support a healthy work-life balance