Handles tax compliance and reporting tasks for QBE in the Philippines. Working primarily in Cebu or Manila while coordinating with international teams.
About the role
- Financial Assistant responsible for accounts receivable tasks in beauty industry franchise. Ensuring accurate financial records and supporting the overall financial operations.
Responsibilities
- Confirm and record payments received via Pix by communicating with stores, verifying proof of payment, and entering transactions into the system to ensure accurate financial records and facilitate bank reconciliation, daily.
- Record sales and process refunds or reversals when necessary by receiving information from sales teams, verifying documentation, and posting transactions to the system to maintain accurate commercial records and support inventory control, daily.
- Validate and record payment terminal (POS) fees by reviewing contracts, verifying amounts, and posting them in the financial system to ensure accurate records and assist expense control, monthly.
- Process financial settlements related to gift card sales by calculating amounts, verifying transactions, and executing disbursements to maintain accurate records and good relationships with commercial partners, as needed.
- Issue payment slips (boletos) for customers by recording installment sales, generating boletos, and sending them to customers to support accounts receivable management, daily.
- Monitor and collect overdue customer accounts by contacting customers, sending reminders, and negotiating settlements to reduce delinquencies and optimize cash flow, continuously.
- Record recoverable expenses such as reimbursements by reviewing documentation, posting to the system, and monitoring recovery to contribute to financial efficiency, regularly.
- Process authorized payroll deductions by verifying information, validating authorizations, and applying deductions to ensure correct recording of disbursements and support benefits administration, monthly.
- Control and record executive/directorate expenses by validating invoices and posting them to the system to ensure transparency and compliance, monthly.
- Perform SPC (credit bureau) checks for credit analysis and remove records of settled delinquencies by accessing the system and validating procedures to minimize risk and maintain healthy commercial relationships, as needed.
- Clear settled receivable items by verifying payments and updating the system to keep financial records current and facilitate bank reconciliation, daily.
- Reconcile the group's financial records by comparing information, identifying discrepancies, and making adjustments to ensure integrity and consistency, monthly.
- Reconcile financial transactions with accounting records in Gestão Natureza and the Sispag system by verifying data, adjusting differences, and ensuring accuracy in records, monthly.
- Prepare transaction reports related to Sodexo by organizing data and providing documentation for accounting and audit purposes, monthly.
- Prepare receivables reports for Mooz card and boleto transactions by consolidating data, analyzing comparisons, and presenting clear information to support management decisions, weekly.
- Produce reports on card transaction activity by collecting information, highlighting trends, and supporting sales strategies, as required.
- Prepare monthly reports on receivables performance by consolidating data and analyses to provide an overview of financial performance and support strategic decisions, monthly.
- Verify card transactions and perform cash closing by comparing records and adjusting differences to ensure financial accuracy and cash control, daily.
- Control deposits made by stores by receiving proofs and cash-in-transit information to ensure amounts received correspond to those deposited at the bank, daily.
Requirements
- Education: High school diploma / Technical degree.
- Experience: 6 months of experience in the role.
- Proficiency in Microsoft Office.
- Familiarity with basic accounting principles, especially related to the accounts receivable cycle.
Benefits
- Health insurance
- Dental plan
- Employee discount on brand products
- Food allowance
- Transportation allowance
- Meal allowance
- Life insurance
- Company laptop
- Birthday day off
- Tuition assistance
- Partnerships with training providers (courses)
- Maternity leave (180 days)
- Paternity leave (20 days)
- Annual bonus
- Gympass
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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