Hybrid Executive Assistant, General Counsel

at The Rockefeller Foundation

• Job title: Executive Assistant, General Counsel
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $90,600 - $106,400 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Executive Assistant providing high-level administrative support to General Counsel at The Rockefeller Foundation. Managing schedules, travel, and confidential matters in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the General Counsel, including managing and prioritizing workflows, tracking action items, and ensuring timely follow-up.
• Manage the General Counsel’s complex calendar, coordinating internal and external meetings across time zones and resolving scheduling conflicts.
• Arrange domestic and international travel, prepare detailed itineraries, and process expenses accurately and timely.
• Prepare briefing materials, presentations, background documents, meeting minutes, and follow-up summaries for senior leadership, Board, and external engagements.
• Anticipate needs, identify potential issues, and proactively implement solutions in a fast-paced, high-discretion environment.

Requirements

• Minimum of 3 years of executive-level administrative experience supporting a senior leader, ideally within a legal department, law firm, or global, mission-driven organization.
• Skilled in handling sensitive and confidential matters with discretion and professionalism under pressure.
• Strong organizational and project management abilities; excels at prioritizing tasks and delivering detail-oriented, high-quality work in a complex, fast-paced environment.
• Effective communicator across all levels; builds collaborative relationships and produces clear, professional written and verbal communications.
• Technically adept with Microsoft Office Suite, CRM platforms, and other administrative software; experience with Salesforce and artificial intelligence tools is a plus.

Benefits

• Health insurance programs
• Tuition reimbursement and student loan repayment
• Generous 401K
• Parental leave
• Various forms of paid time off