Head of Tax establishing and scaling MoonPay's global tax function in the crypto sector. Leading tax policy and compliance efforts as the company prepares for IPO.
About the role
- Bilingual Legal Assistant supporting lawyers at McCarthy Tétrault with document management and client support. Requires strong bilingual skills in French and English with 3 years of relevant experience.
Responsibilities
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
- Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Updating contact names and addresses in the client database on a regular basis.
- Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
- Working with Finance to coordinate new Client and Matter openings (KYC); Assisting with expense processing.
- Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
- Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Other duties as assigned.
Requirements
- Bilinguism French and English.
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
- Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- In-depth knowledge of tax, business and legal terminology.
- Strong attention to detail, along with superior PowerPoint and word processing abilities, as well as excellent spelling, proofreading, and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Demonstrated skill in collaboration and the capacity to effectively function within a team setting.
- Ability to follow up on files and manage delays with minimal supervision, as well as to proactively identify additional support needs.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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