Hybrid Legal Assistant

at Kovitz Shifrin Nesbit

• Job title: Legal Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $31 per hour
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Chicago, United States

About the role

• Legal Assistant at Kovitz Shifrin Nesbit, a real estate tax firm, managing client matters and organizing appeal documents in Chicago, IL. Requires hybrid work schedule after training.

Responsibilities

• Open new client matters, reopen existing matters as needed, and ensure accurate setup within the tax department database.
• Prepare and organize client appeal folders for submission to the Cook County Assessor’s Office and the Cook County Board of Review.
• Compile, merge, and distribute Condominium Appeal Proposal Packages to clients.
• Prepare and process Attorney Authorization Forms, ensuring all required information is completed prior to filing.
• Draft, transcribe, edit, and file departmental correspondence and related tax appeal documents.
• Review returned appeal materials for accuracy, completeness, and required signatures.
• Index, upload, and maintain appeal documents and supporting materials within the firm’s document management system (iManage).
• Accurately enter, track, and manage data within tax systems, software applications, and internal databases.
• File Residential Condominium Tax Appeals with the Cook County Assessor’s Office and Cook County Board of Review in accordance with deadlines.
• Draft and respond to email and telephone correspondence related to tax appeals and client inquiries.
• Research property records through Illinois agencies and prepare Take Notice Letters as required.
• Provide administrative and clerical support to tax department attorneys and paralegals.
• Assist with special projects, departmental initiatives, and other duties as assigned.

Requirements

• 2-4 years of law firm/legal experience, required.
• 2+ years of administrative Real Estate Tax experience, preferred.
• Knowledge of Cook County Recorder of Deeds and the Cook County Assessor websites.
• General computer skills with experience using Microsoft Office Suite, Access, Adobe Acrobat.
• iManage experience a plus!
• Ability to learn specialized software of the firm.
• Must be able to type greater than 50 wpm with greater than 90% accuracy.
• Strong organizational skills with an ability to multi-task.
• Excels working in a team environment, with ability to work independently.
• Attention to detail.

Benefits

• medical
• dental
• vision
• short and long-term disability
• basic life/AD & D coverage
• voluntary life insurance
• critical illness
• accident
• hospital
• retirement plan for those who are eligible