Hybrid Assistant, Project Coordinator – m/f/d

at Jobbusters®

• Job title: Assistant, Project Coordinator – m/f/d
• Job type: Full Time
• Experience level: Junior
• Salary: €48,000 - €58,000 per year
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Munich, Germany

About the role

• Assistenz / Projektkoordinator supporting construction project management at a reputable family-run company in Munich. Involves administrative tasks and team collaboration in a hybrid work model.

Responsibilities

• General secretarial and assistant tasks, in particular correspondence with clients, engineering offices, project stakeholders and authorities.
• Central point of contact for the project team on administrative matters and support for project management in day-to-day operations.
• Administrative tasks such as preparing offers, invoices and contracts.
• Cover reception duties and handle mail, telephone, invoice recording, ordering office supplies, as well as preparation and follow-up of meetings.
• Ensure that project documentation is complete—both electronically and on paper—and compile documents for construction and project management.
• Preparation of outgoing invoices and management of dunning/reminder procedures.

Requirements

• Completed commercial, technical or real estate-related training, or an equivalent qualification.
• Initial professional experience in the construction industry is mandatory.
• Organizational talent, team spirit and an independent, proactive and solution-oriented working style distinguish you.
• Confident use of MS Office applications is a matter of course for you.
• You keep a cool head in challenging situations—even when things get hectic.

Benefits

• Secure job with substance: a permanent employment relationship in a family-run company established for decades—no short-term appearance, but long-term prospects.
• Direct placement via Jobbusters®: no temporary agency work, no detours—you start directly with the company and receive personal, transparent support.
• Attractive compensation package: performance-based pay with punctual payment (numbers you can rely on).
• 30 days vacation: time to switch off, recharge and gather energy—without guilt.
• Flexible working hours: flexitime models for a healthy work-life balance.
• Modern working environment: a contemporary, well-equipped workplace with up-to-date IT and clear processes—no guesswork.
• Structured onboarding: you will be trained step by step and receive a dedicated contact person—nobody leaves you in the dark.
• Flat hierarchies & short decision-making paths: direct access to project management and executive leadership, without detours or office gossip.
• Family-like working atmosphere: appreciative interactions, open collegiality and a team you can rely on.
• Training and development opportunities: professional and personal support so you can grow long-term.
• Varied daily work: diverse tasks with responsibility—routine yes, stagnation no.
• Company pension scheme: think ahead—the company supports you.
• Additional social benefits: e.g., capital-forming payments or subsidies (depending on personal circumstances).
• Good accessibility: centrally located in Munich with public transport connections; optional subsidy for the Deutschlandticket.
• Free beverages & small perks: coffee, water & co.—the little things that make the workday more pleasant.
• Team events & shared activities: summer parties, Christmas celebrations or team events—optional but fun.
• Stability even in times of crisis: a company that has proven it remains reliable during turbulent phases.