Accountant supporting financial operations for Evac's entities in Greece, Norway, and Germany. Maintaining accurate financial reporting and compliance for effective business decision - making.
About the role
- Project Accountant at Gensler managing financial account responsibilities and analysis for projects. Collaborating with Studio Directors to ensure fiscal health and client invoicing.
Responsibilities
- Responsible for overall timely and accurate invoicing, including: Review and preparation of draft invoices to distribute to Project Managers
- Meet with PMs to review draft invoices and discuss project status
- Provide unposted labor detail reports to PMs and make necessary transfers
- Review of reimbursable and direct expenses billed to projects
- Attend Project Manager meetings (project start-up)
- Maintain budgets (accurate accounting of project costs vs. project billings)
- Responsible for following project close-out guidelines
- Update invoice tracking spreadsheet
- Review AR ledger to ensure invoice accounts were properly booked
- Manage and maintain deferred revenue
- Lead and participate in the monthly Project Accountant’s conference call
- Consultant Management
- Reconciliation of consultant expense accounts
- Reviews subconsultant contracts and completes fee allocation in Vantage Point
- Track consultant fees against consultant expenses and reimbursables
- Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code
- Ensure consultant invoices are processed accurately and timely
- Reconcile consultant revenue accrual/recognition
- Provide consultants and Project Managers with timely updates regarding consultant’s payment status and other consultant fee inquiries
- Collections
- Review aged AR report daily
- Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)
- Provide invoice copies to client and/or PMs
- Research payment discrepancies and stay abreast on AR issues
- Project Maintenance
- Conduct monthly audits to ensure project financials are accurately stated in accounting system
- Maintains updated project information in Vantage Point (compensation and contract)
- Create spreadsheets to track consultants and other billing fees
- Maintain accurate filing system
- Ensure work authorization/contracts are filed in network folder
- Review project pipeline data, and ensure information is accurate and consistent with staffing and revenue plan
Requirements
- Accounting or business administration degree
- A minimum of 6-10 years’ experience in a professional services environment, preferably with an architecture or design firm
- Highly organized and detail oriented
- A self-starter and also a great team player
- Strong interpersonal skills with the ability to effectively engage different personality types
- Works well under pressure with multiple tasks and deadlines
- Good written and verbal communication skills
- Proficient in Excel, prior experience with Vantage Point software preferred
- Excellent references who speak to the quality of your work and your personal contributions to business performance and organizational culture
Benefits
- Medical, dental, vision, disability
- Wellness programs
- Flex spending
- Paid holidays
- Paid time off
- 401k
- Profit sharing
- Employee stock ownership
- Twice annual bonus opportunities
- Reimbursement for professional licenses and associated renewals and exam fees
- Tuition reimbursement for eligible programs or classes
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