Procurement Specialist procuring manufacturing materials and supplies for STULZ. Managing vendor performance and coordinating with multiple internal departments to ensure uninterrupted material flow.
FE
Hybrid Administrative Management Officer – Procurement and Tendering
Posted 2 months ago
About the role
- Referent der Verwaltungsleitung im Forschungsinstitut agierend zwischen Mitarbeitenden und zentraler Verwaltung. Verantwortlich für Projekte und Vergabeverfahren im Wissenschaftsbereich.
Responsibilities
- City-wide administrative projects including documentation and digitalization, as well as training employees on these projects in German and English.
- Conducting procurement and tendering procedures for centrally required services.
- Representing the administrative management in internal and cross-institute committees.
- Co-supervision of trainees in office management.
- Advising staff in the scientific departments on procurement procedures: conducting market research and supporting the preparation of specifications and award criteria.
- Coordination with the central administration of the Forschungsverbund Berlin (Research Association Berlin) on procurement matters.
- Designing and delivering training sessions and information events on purchasing/procurement.
- Reviewing and approving electronic purchase orders.
- Verifying order confirmations and issuing purchase orders up to €10,000.
- Invoice checking, resolving discrepancies and maintaining the electronic invoice ledger.
- Inspecting and posting goods receipts.
- Handling import, customs, recourse and warranty cases.
- Managing fixed assets, including depreciation and disposals.
Requirements
- Successfully completed university degree in a business or legal field, or completed vocational training with equivalent skills and knowledge acquired through professional experience.
- At least two years of professional experience at universities or public research institutions.
- Strong ability to quickly and independently familiarize yourself with new and diverse topics.
- Ability to work independently and take responsibility, as well as to work effectively within a team.
- Excellent communication and presentation skills.
- Familiarity with working practices in the natural and life sciences.
- Experience in planning and implementing larger projects.
- Extensive knowledge and experience in public procurement law: VOL A/B, UVgO, and European procurement law.
- Experience in carrying out purchasing/procurement processes.
- Knowledge and experience in grant and budgetary law.
- High level of motivation and resilience.
- Excellent spoken and written German and English.
- Proficient user of common MS Office programs.
- Strong affinity for IT.
- Completion of an instructor qualification according to AEVO is an advantage.
Benefits
- An interesting and responsible role with scope for initiative in an internationally oriented and dynamic scientific work environment in a beautiful location directly at Tierpark Berlin-Friedrichsfelde.
- Comprehensive onboarding and a supportive, well-functioning team.
- Collegial, respectful collaboration across all levels and a team culture based on mutual respect.
- Employment of 31.2 hours per week (80% full-time) with flextime.
- Remuneration according to the public collective agreement TVöD (Federal), including an annual special payment.
- Occupational pension scheme (VBL) and employer contributions to capital-building benefits (VWL).
- Flexible working hours and the option for mobile working to reconcile work and family life, 30 days of vacation per calendar year; additionally, December 24 and December 31 are days off.
- Employer subsidy for a job ticket.
- Free admission to the Tierpark (current agreement between Leibniz-IZW and Tierpark Berlin) from Monday to Friday.
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