About the role

Referent der Verwaltungsleitung im Forschungsinstitut agierend zwischen Mitarbeitenden und zentraler Verwaltung. Verantwortlich für Projekte und Vergabeverfahren im Wissenschaftsbereich.

Responsibilities

City-wide administrative projects including documentation and digitalization, as well as training employees on these projects in German and English.
Conducting procurement and tendering procedures for centrally required services.
Representing the administrative management in internal and cross-institute committees.
Co-supervision of trainees in office management.
Advising staff in the scientific departments on procurement procedures: conducting market research and supporting the preparation of specifications and award criteria.
Coordination with the central administration of the Forschungsverbund Berlin (Research Association Berlin) on procurement matters.
Designing and delivering training sessions and information events on purchasing/procurement.
Reviewing and approving electronic purchase orders.
Verifying order confirmations and issuing purchase orders up to €10,000.
Invoice checking, resolving discrepancies and maintaining the electronic invoice ledger.
Inspecting and posting goods receipts.
Handling import, customs, recourse and warranty cases.
Managing fixed assets, including depreciation and disposals.

Successfully completed university degree in a business or legal field, or completed vocational training with equivalent skills and knowledge acquired through professional experience.
At least two years of professional experience at universities or public research institutions.
Strong ability to quickly and independently familiarize yourself with new and diverse topics.
Ability to work independently and take responsibility, as well as to work effectively within a team.
Excellent communication and presentation skills.
Familiarity with working practices in the natural and life sciences.
Experience in planning and implementing larger projects.
Extensive knowledge and experience in public procurement law: VOL A/B, UVgO, and European procurement law.
Experience in carrying out purchasing/procurement processes.
Knowledge and experience in grant and budgetary law.
High level of motivation and resilience.
Excellent spoken and written German and English.
Proficient user of common MS Office programs.
Strong affinity for IT.
Completion of an instructor qualification according to AEVO is an advantage.

An interesting and responsible role with scope for initiative in an internationally oriented and dynamic scientific work environment in a beautiful location directly at Tierpark Berlin-Friedrichsfelde.
Comprehensive onboarding and a supportive, well-functioning team.
Collegial, respectful collaboration across all levels and a team culture based on mutual respect.
Employment of 31.2 hours per week (80% full-time) with flextime.
Remuneration according to the public collective agreement TVöD (Federal), including an annual special payment.
Occupational pension scheme (VBL) and employer contributions to capital-building benefits (VWL).
Flexible working hours and the option for mobile working to reconcile work and family life, 30 days of vacation per calendar year; additionally, December 24 and December 31 are days off.
Employer subsidy for a job ticket.
Free admission to the Tierpark (current agreement between Leibniz-IZW and Tierpark Berlin) from Monday to Friday.