Hybrid Procurement and Insurance Specialist

at Community Partners

• Job title: Procurement and Insurance Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $70,304 - $72,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Los Angeles, United States

About the role

• Procurement and Insurance Specialist overseeing card program and purchasing operations for Community Partners in Los Angeles. Collaborating with teams and vendors to maintain compliance and efficiency.

Responsibilities

• Monitor, process, reconcile, and approve all P-Card accounts: account set-up and closing, set/monitor account dollar limits and all other account controls.
• Ensures that purchasing card transactions comply with all applicable policies and procedures, as well as local, state, and federal regulations.
• Monitors P-Card activity by investigating unusual patterns and analyzing expenditures; provides statistical data upon request.
• Establishes appropriate card restrictions and revokes cards when required under Community Partners terms and conditions.
• Communicates with cardholders on any questionable charge and clarifies all issues with internal and external team members.
• Train procurement card holders and troubleshoot procurement card issues as they arise.
• Administers procurement card contracts with cardholders and departmental supervisors.
• Monitor, process, reconcile, and approve purchasing activities, including fulfilling procurement requests for goods and services and maintaining the current purchasing vendor portfolio.
• Implement the cell phone program, travel and other programs including employee communication and vendor relationship management.
• Act as a liaison between stakeholders and vendors, ensuring timely and efficient communication and resolution of any issues.
• Be well versed on Community Partner policies and procedures related to the procurement of goods and services.
• Work with the contracts team to process monthly lease payments for core business operations and fiscally sponsored projects, including monthly billing and reconciliation.
• Provide excellent customer service to internal and external stakeholders regarding purchasing. Answer purchasing questions, troubleshoot issues, and communicate requirements based on policy and relevant compliance standards.
• Assist with certificate of insurance requests and claim processing.
• Support state and municipal registration renewals, including special events registration
• Provide guidance, support, and technical assistance to stakeholders, both internal and external, related to Community Partners systems, policies, and procedures.
• Maintain documents and record-keeping in accordance with organization policies and procedures.
• Perform other duties and projects as may be necessary or as assigned.

Requirements

• A minimum of 3 years of procurement and purchasing experience
• Experience in nonprofit organizations preferred
• Bachelor’s degree or equivalent experience and/or education, preferred
• Proficient in Microsoft Office suite, and familiarity with accounting and HR software.
• Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the institution, as well as with vendors and others.
• Ability to demonstrate sensitivity to and appreciation for diverse viewpoints, different communication styles, and diverse colleagues and partners.
• Ability to communicate complex compliance issues in simple, understandable terms.
• Ability to perform moderately complex financial and data analysis and customized reporting.
• Must have excellent organizational and interpersonal skills, be highly attentive to detail, and be able to administer multiple projects simultaneously.
• Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position.

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements
• Professional development